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The New Zealand Consulate General in Guangzhou is looking for a qualified Administration Manager to work for the Ministry of Foreign Affairs and Trade.

Position Title

Administration Manager

About the New Zealand Consulate-General

The New Zealand Consulate-General in Guangzhou has jurisdiction of five regions in China: Guangdong, Fujian, Hunan, Guangxi and Hainan. The Consulate-General represents the New Zealand Government to the highest standards of professional excellence in political diplomacy, trade and business facilitation, public diplomacy and consular services. The Post takes a distinctively New Zealand approach, reflecting New Zealand’s diversity and heritage. Our values are professionalism, leadership, respect, collaboration and innovation.

About the Position

The Administration Manager is responsible for managing the overall smooth running of the Post by managing the effective and efficient running of HR, Finance, Property, Procurement and Security in order that the strategic priorities of the Post can be achieved. This position maintains and enhances the effective running of the Post through its management of others, analysis of information and situations, problem identification and implementation of effective resolutions. NZ is one of the most admired countries in the world, and NZ Embassies and Consulates provide outstanding work environments, very fair employment conditions, and professional management structures.

Requirements for the Position

You will have:

Relevant business or formal tertiary qualification; minimum of an under-graduate degree, and post-grad or other relevant higher education/training will be viewed favourably.
Significant previous experience and knowledge of running the administration of an office, preferably diplomatic/multinational/WOFE, including reviewing and developing the office processes and systems to ensure effective, efficient and streamlined processes are in place.
Excellent written and spoken English and Chinese language ability, including effective translation skills.
Experience in delivering through others, directly managing, leading and motivating staff, including mentoring and developing staff potential.
Experience in providing HR advice and guidance including recruitment processes and dealing with staffing/HR issues.
Experience of financial management, analysis and administration procedures in an office environment.
Experience in managing external providers and building and maintaining relationships to achieve successful outputs.
Ability to lead a team autonomously, within guidelines, identify problems and solutions, and demonstrate the use of sound judgement in problem resolution.
Possesses a strong achievement/delivery focus – sets high standards, including accuracy and attention to detail.