Four Vacancies
-Public Affairs Administrative Officer (LE3)
-Senior Cultural Relations Officer (LE5)
-Senior Public Affairs and Culture Officer (LE5)
-Senior Social Media/Communications Manager (LE6)
The Australian Embassy Beijing seeks applications from suitably qualified persons to fill four positions with Department of Foreign Affairs and Trade. Please see the following position description and selection criteria. We are seeking high quality written applications.
About the Department of Foreign Affairs and Trade(DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
How to apply
Your application, written in English, must include:
• A Statement of Claims for the position separately addressing each of the selection criteria (maximum 2 pages); and
• A Curriculum Vitae (maximum 2 pages); and
• Contact details for two work-related referees, including current supervisor.
Applications should be submitted in writing by email to the Human Resources Section of the Australian Embassy, Beijing at: [email protected].
The closing date for applications is on Wednesday 20 April 2016. Applications received after the closing date and time will not be considered.
Applications that do not address the selection criteria will not be considered.
For further information about this position, please contact [email protected].
Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Embassy.
Seletion Criteria
Applicants should address all six (6) of the selection criteria below, clearly outlining their claims and specific experience that makes them suitable for this position (maximum 2 pages).
• Relevant experience in managing complex cultural and other events and projects, particularly in an international context, including negotiation and liaison with service providers and relevant organisations, strategic planning, opportunity scanning, leading cultural programs and events from concept to completion.
• Highly developed knowledge and professional experience of the Chinese and/or Australian arts and cultural industries, including strong credible professional networks.
• Ability to communicate effectively, orally and in writing, in Chinese and English
• Ability to organise and prioritise complex workloads and budgets so as to complete given projects and assignments in a timely and cost-effective manner.
• Ability to communicate with the public and Embassy contacts in a professional, helpful and courteous manner under all circumstances.
• Initiative; flexibility; adaptability; ability to operate effectively with members of the work team, including in high pressure situations.
Detailed Job Description
The key responsibilities of the position include,but are not limited to
• Providing ministerial event logistical support including photography for portfolio and non-portfolio ministers’ visits
• Providing public affairs administration support for cross-agency activities at Post
• Event support for attached agencies’ media events and programs
• Supporting contract management for events and sponsorship arrangements including procurement and implementation of contracts, minor contract variations, low-level dispute resolution, monitoring of contract milestones, payment of invoices and reconciling financial records.
• Entering financial and other data into databases and management systems
• Providing secretariat support including arranging meetings, managing invitations, preparing documents and taking minutes.
• Working under tight deadlines to help coordinate and consolidate information on high profile events and urgent issues.
• Providing broad administrative support including filing, facilitating visitors, arranging travel, logistics and events.
Qualifications/Experience
• Experience in an administrative role with financial and/or contractual management.
• High level communication, coordination and liaison skills
• Native Chinese speaker with excellent writing skills
• Excellent English language skills
• Relevant IT skills, notably with Microsoft Excel.
In accordance with DFAT’s Public Diplomacy Strategy, the Senior Cultural Relations Officer develops and implements, with a high degree of autonomy, post’s strategies and programs across a broad range of cultural sectors. The position will also have primary responsibility for supporting and developing the network of Australian Studies Centres across China. It leads on providing advice to the Australia China Council, the Australian Council for the Arts and other relevant Australian agencies on their engagement strategies and funding decisions.
The key responsibilities of the position include,but are not limited to
• Provide expert advice to Australian arts and culture institutions, festivals, foundations, companies and venues on strategies to develop long-term, sustainable relationships and programs in China, as well as on how to mount cultural events, broker partnerships, build market presence and profile or establish relationships in China.
• Support the network of Australian Studies Centres across China to promote public diplomacy initiatives.
• Identify and develop public diplomacy opportunities that project a positive, accurate and contemporary image of Australia from conception to completion.
• Prepare reports and cables on the outcomes of the Embassy’s cultural programs and events, and monitor and report on broad developments in both the Australian and Chinese cultural sectors.
• Prepare publicity materials for Embassy events including media releases, banners, programmes, catalogues, and posters.
• Event management, including liaison with local authorities regarding cultural permits and regulations, compilation of guest lists, speeches, orders of arrangement, catering, A/V requirements, translation, entertainment and event photography.
• Organise cultural and education events associated with high-level visits, and assist with management of media events such as press conferences and interviews. Develop complex media, staffing and logistics plans for high level visits.
• Develop sponsorship agreements and managing sponsor relationships, including effective contract management.
• Manage project budgets independently, including managing financial reconciliations according to departmental guidelines and procedures.
Qualifications/Experience
• Relevant experience in managing complex cultural and other events and projects, particularly in an international context, including negotiation and liaison with service providers and relevant organisations, strategic planning, opportunity scanning, leading cultural programs and events from concept to completion.
• Highly developed knowledge and professional experience of the Chinese and/or Australian arts and cultural industries, including strong credible professional networks.
• Ability to communicate effectively, orally and in writing in Chinese and English, including the ability to write reports and cables on Section activities.
• Ability to organise and prioritise complex workloads and budgets so as to complete given projects and assignments in a timely and cost-effective manner.
• Ability to communicate with the public and Embassy contacts in a professional, helpful and courteous manner under all circumstances.
• Initiative; flexibility; adaptability; ability to operate effectively with members of the work team, including in high pressure situations.
Senior Public Affairs and Culture Officer’s job is to promote and raise the awareness of Australia in the Chinese media and the general public and maintain a positive image of Australia in the Chinese media and the general public through organizing media and cultural activities and events associated with senior visits and those involving literature/publishing, film, sports, cultural events and other key Embassy activities and cross-government initiatives.
The key responsibilities of the position include,but are not limited to
• Develop media plans, media activities and events including conferences, media interviews, media accreditation and movements, performances, receptions, and speaking engagements
• Provide high-quality media monitoring and reporting as required
• Prepare cables, reports, briefs, speeches, media releases and talking points in English and/or in Chinese.
• Provide translations of reasonably complex materials from English to Chinese and Chinese to English
• Proof read outsourced translation tasks and translation work produced by section or other agencies’ colleagues upon request.
• Develop and maintain productive relationships with the Chinese media, local cultural organisations, Australian Studies Centres, corporate contacts, other parts of the Embassy, other external clients and the public.
• Handle public inquiries including media inquiries for information, in English and Chinese, in person, by telephone and via emails.
• Provide high level advice on program development and media initiatives
Qualifications/Experience
• A demonstrated ability to communicate with high-level of fluency in both Mandarin and English (verbal and written), and strong abilities in both translation and interpreting.
• Demonstrated familiarity with public relations and public communications approaches.
• Demonstrated understanding of the Chinese media environment, including social media outlets and trends, and experience in dealing with Chinese media organisations to achieve positive and innovative PR outcomes.
• Demonstrated ability to work with limited direction; flexibility, adaptability and initiative; ability to prioritise a busy workload, work under pressure and to meet deadlines with close attention to detail.
• Demonstrated ability to communicate effectively orally and in writing, including effectiveness in negotiation, consultation, representation and contact building with internal and external stakeholders.
• A strong network of existing Chinese media contacts relevant to the work of the Embassy.
• Strong event management skills.
• Familiarity with the Australian Government’s foreign and trade policy goals, and knowledge of Australia and the Australian arts and cultural scene.
• Knowledge of the Chinese arts and cultural scene is desirable.
About DFAT Public Affairs
DFAT Public Affairs is responsible for the Australian Embassy, Beijing’s public diplomacy in support of the Australian Government’s policy objectives. DFAT Public Affairs works with Australian government agencies in China, Australia and in the region to project a positive and balanced image of Australia and its policies.
About the position
Working as a senior member of the team, the Communications Manager will be responsible for the Embassy’s social media profile and marketing materials. This position works under limited supervision to initiate the adoption of new, cutting edge social media platforms to promote Australian Government programs and priorities. The position is also responsible for developing a cohesive marketing portfolio for Embassy events, policy initiatives and cross-government activities. The position leads a small team and exercise both initiative and judgement in setting priorities and managing workflows.
The key responsibilities of the position include,but are not limited to
• Design and implement social network strategy, generate inbound traffic to social media platforms
• Lead the development of an annual public diplomacy strategy and develop, implement and evaluate public diplomacy action plans
• Develop new social media opportunities including Facebook and youku video magazines
• Develop a marketing style and ensure a cohesiveness of all Embassy visual materials
• Create and adapt content for Embassy website, wechat, weibo and all new online platforms
• Produce a range of marketing materials for the Embassy’s events and activities including banners, posters and brochures.
• Measure results and analyse effectiveness of social media campaigns
• Build and maintain internal and external relationships
• Liaise with DFAT Canberra regarding online protocols
• Provide guidance and development to junior staff in new technologies to build team capacity
• Monitor trends in social media tools, applications, channels, design and strategy
• Assist with identification of problems and opportunities for Australia in the social media landscape and assist to develop strategies to deal with such issues in an effective and timely manner.
• Seek out opportunities for the Australian Government to profile itself as a leader in social media
• Address technical issues, at times out of normal business hours.
Qualifications/Experience
• Marketing/Communications qualifications and at least five years’ experience working with online platforms including social media.
• Demonstrate the ability to create, implement and evaluate social media activities and programs
• National English speaker with excellent writing skills
• Display an in-depth knowledge and understanding of social media platforms, and their respective participants (Facebook, Wechat, Weibo and Youku)
• A team player with the knowledge and confidence to lead and guide other employees
• Display an understanding of development of marketing promotional materials.
• Mandarin language skills are desirable but not essential.
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