Responsibilities

·Facilities management; maintaining all third-party contracts in relation to the day to the day to day office management and procurement.

·Ensure the office environment is maintained to a high standard at all times, ensuring all office stationary, refreshments, office equipment is fully replenished and maintained.

·Act as the Health and Safety Officer for the organization, ensure necessary compliance with Health and Safety regulations.

·Support in organizing and facilitating company events; annual parties and adhoc corporate functions.

·Provide administrative support to Senior Managers in the business, including adhoc P.A duties.

·Take minuets in company meetings, document and circulate accordingly.

·Act as appoint of contact for all areas in the business

·Responsible for implementing the latest release of policy and operational guidelines from the HO, keep in line and consistent with the strategy of headquarters.

·Send complete and accurate report of any latest development and feedbacks to headquarters in a timely manner, to ensure a smooth communication between departments both from inbound and outbound.

·Make sure the SPDB’s cultural being followed and promoted throughout local branches.

·Initiate and draft Branch’s development strategies, work plans, regulations and rules, to assist senior management in making strategic decisions, coordinate the affairs between Branch and the headquarters, organize and coordinate branch administrative services, manage meetings, documents, monitoring and handling.

·Responsible for branch personnel and HR administration is managed accordingly, support in drafting and developing performance assessment methods, to implement performance evaluation.

·Responsible for media, company promotion and information sharing, as well as the design of corporate image and brand management.

·Responsible for the Branch’s document operation, organize and establish a system under emergence situations.

·Manage administration, logistics, and property, to enable a smooth running of business development and daily operations.

·Responsible for supporting the Branch's internal Audit Department with administrative duties, support in; carrying out risk assessments, audit projects according to the annual audit plan, supporting in the annual audit process to ensure it can be completed effectively and in a timely manner.

·Coordinate with related departments to accept supervision and check-ups by the head office, to ensure a smooth progress in place.

Experience & Skills Required