Location: Shanghai

Reports to: Senior Director, Technical Services

Position Purpose:

As a member of the Canada Wood China team,the Coordinator, Technical Servicers Department supports the Senior Director and the Technical Services team members, and works collaboratively with Canada Wood China’s business development, and government relations’ teams. The Coordinator reports to the Senior Director, Technical Services in Shanghai.

Key Responsibilities:

The Coordinator, Technical Services Department is an integral part of the Technical Services team. The key responsibilities include providing fast, efficient, and reliable secretarial support to all members ofthe team, such as data entry and reporting, translation and interpretation work, meeting and event arrangements.

Data Entry and Reporting:

• Process payment requests and expense reports;

• Enter information linto the CRM (Customer Relations Management);

• Extract data from the CRM to produce reports;

• Update and organise data and document filing system;

• Organise team updates and prepare for the documents for the online reporting system.

Translation and Interpretation:

• Translate reports, articles, emails, agreements, etc., to be shared with Canadian and Chinese stakeholders and partners;

• Provide interpretation for the Senior Director during meetings, events, and job sitevisits;

• Accompany foreign staff/guests to meetings and events.

Meeting and Event Organisation:

• Organise and coordinate meetings, events including travel and hotel arrangements for the Technical Services team and foreign guests;

• Provide on-location support at CW China events;

• Attend meetings, take meeting minutes;

• Reinforces company culture and company policies related to the work environment; Participates in the use of the Customer Relationship Management System (CRMS) so as to maintain a current and effective client database for the CW China;

• Promotes CW China’s training programs during presentations, meetings, and event;

• In compliance with corporate policy, initiates competitive Requests for Proposals or Requests for Qualifications from suppliers where appropriate. Receives and coordinates proposals, organizes selection meetings and coordinates with finance&admin for drafting of contract terms;

• Other duties as required......

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