Austrade Job Vacancy
Job Title: Executive Assistant
Job Location: Shanghai
Job Level: AOPL2
Austrade has a vacancy of Executive Assistant in Shanghai.
This role provides executive support to the Senior Trade Commissioner Shanghai as well as support to the Austrade Shanghai office. This position requires a highly motivated team member with experience in handling a wide range of executive support and administrative tasks.
Duties:
Provide executive assistance to the Senior Trade Commissioner including:
Plan, organize and coordinate daily diary including travel arrangements, meetings and other events as directed by the Senior Trade Commissioner;
Handle and maintain highly confidential and sensitive information in a professional manner;
Provide assistance to the Senior Trade Commissioner on monthly cash reimbursement and Representation Form preparation;
Perform any other tasks assigned by the Senior Trade Commissioner;
Prepare regular management reports
Provide support to Austrade Shanghai office:
Undertake market research as directed by the Senior Trade Commissioner;
Contribute to website maintenance and support Austrade’s social media and marketing efforts;
Under direction of the Senior Trade Commissioner, provide project management support of China business plan objectives;
Provide administration support to the office such as office car and driver management, maintain gift register, support CAP system and update the hotel list for the region.
Other duties:
Actively apply Austrade business practices and maintain accuracy of information in all Austrade Business Systems to deliver accurate and timely reporting and effective relationship management;
Contribute to knowledge creation within Austrade by adopting information practices, sharing knowledge and information and by embracing best practice and development opportunities;
Work collaboratively within the Austrade network to contribute to service delivery and achieve desired outcomes, while upholding the APS Values and Code of Conduct and work health & safety principles;
Selection Criteria:
Relevant experience as an executive or administrative assistant. Marketing or commercial experience is highly desired.
Excellent communication skills in English and Chinese, both oral and written. This includes the ability to liaise with both internal and external parties as well as experience in preparation of presentations, correspondence and consolidation of reports.
Strong interpersonal skills, a professional approach to work and an ability to deliver excellent customer service.
Good organisational skills including the ability to work under pressure and manage a range of priorities to meet competing deadlines.
Good judgement with the ability to maintain a high level of confidentiality and use discretion in diverse situations.
Ability to work independently and as part of a team.
Note: Applications for this position must be submitted through Austrade website www.austrade.gov.au/884 before 6:30pm Friday 20 November 2015.
